Built around your SOPs
Every company has its own SOPs and way of working. We talk through your needs first, then design the solution. The system adapts to your business, not the other way round.
Integrated Accounting Software
Where Every Number Matches.
Purchasing, sales, inventory and finance in one system. Workflows and forms follow your company's SOPs.
- 112 ready-to-use reports
- Mobile app for Android & iOS
8Core modules, from Purchase to Setup
112Ready-to-use reports in 10 categories
53Master data settings in 11 groups
5User roles. Your customers use the app too
Our Product
One system for the whole business flow
EQUAL System is integrated accounting software. You record a transaction once and it flows into stock, payables, receivables and the financial reports. Nobody re-enters it in another department.
Customizable
Workflows and forms adapt to your company's SOPs.
Web + mobile
Android and iOS app for your field team.
POS integration
Sales from your POS (for example Raptor) sync in through the API.
Distribution add-on
Salesman & Warehouse for distribution businesses.
Advantages
What makes EQUAL different
Buy once, keep it
A perpetual licence with no monthly rent. The first year includes technical support and app updates, which makes long-term budgeting easier.
Unlimited user accounts
Register everyone, from branch admins and warehouse staff to finance, with no per-account fee. The licence counts users active at the same time, not your headcount.
Your data, your control
Keep your data on your own server (on-premise) or in the cloud. Access rights go down to single actions, such as who may approve or cancel a transaction.
POS Raptor
Works with what you already use
EQUAL is already integrated with Raptor POS. Items, sales, payment methods and returns come into EQUAL with no retyping. We are open to integrating other POS systems and business apps as well.
Using Raptor? Ask about the integrationBacked by the EQUAL team itself
Data migration and initial training come with the purchase. Once you are live, our own technical support team handles issues through a WhatsApp group, with no third party in between.
Where Every Number Matches
One transaction, straight through to the financial statements
In EQUAL every transaction creates its own journal. Once a sale is recorded, stock goes down, a balanced journal is posted and the financial statements update with it. Nobody copies figures into another file, and every journal traces back to its transaction.
-
1
A sale is recorded
From a sales invoice, or from an integrated POS.
SI-LOC-00001/2609/00004
- Customer
- Toko Bunga
- Item
- 1
- Total
- Rp45.000
-
2
Stock goes down by itself
Raw materials too, when the product has a recipe.
Stock
- Yogyakarta warehouse
- −1 PACK
-
3
The journal is posted
Accounts follow the settings you have defined.
Journal
- Cash / Receivable
- Debit
- Sales
- Credit
- Cost of goods sold
- Debit
- Inventory
- Credit
Debits equal credits
-
4
Reports update
The balance sheet and P&L include the new transaction right away.
Report
- Balance Sheet
- Updated
- Profit & Loss
- Updated
- General Ledger
- Updated
Illustration only. Journal accounts follow your own chart of accounts.
Why EQUAL
Problems we see a lot
They usually surface at month-end close. Sales figures don't match stock, and the stock in the system doesn't match what's on the shelf.
Data spread across many files
Purchasing, sales and stock live in separate files and get consolidated by hand every month.
Orders through payments are recorded in one system.
System stock doesn't match the warehouse
You find the gap when goods are about to ship, and tracing the cause is hard.
Barcode scans on every inbound and outbound move, plus stock taking.
Financial reports take days
Balance Sheet, Profit & Loss and tax reports are still put together in Excel.
112 reports generated straight from transactions.
Did the salesperson actually visit the store?
Visits, deliveries and collections happen outside the office. The only proof is a phone call or a chat message.
Geotagged check-ins with on-site photos.
Other things we hear a lot
Sales from the tills get retyped into the books.
POS integration, Raptor included, brings in sales, payments and returns without retyping.
A supplier bill only surfaces when the supplier calls.
The calendar shows payables, receivables and deliveries coming due on one screen.
Software costs go up with every new hire.
Unlimited user accounts, no per-account fee.
Hard to control who can change a discount or cancel a transaction.
Access rights can be set per module and even per action.
The current software doesn't fit the company's SOPs.
EQUAL's workflows and forms are adjusted to the way you work.
Module
EQUAL System Core Module
Click a module to see its features.
Purchase
Purchasing of goods, services and fixed assets.
Sales
Orders, deliveries, invoices and returns.
Inventory
Stock control, transfers and production.
Financial
Payables, receivables, cash and bank.
Journal
Adjustment journals outside transactions.
Fixed Asset
Asset register, disposal and transfer.
POS Integration
Sales sync from your POS, for example Raptor.
Setup
Master data and system settings.
From price survey to sales return
Purchase
5 features- Survey Supplier PriceCompare prices from registered suppliers before you order.
- Purchase OrderOrder from suppliers. Can pull purchase requests from other departments.
- Purchase ReceiptReceive goods, services or assets against a PO. Partial receipts supported.
- Purchase InvoiceInvoices for direct purchases or from a PO.
- Purchase ReturnReturn goods against a Purchase Receipt or Purchase Invoice.
Sales
4 features- Sales OrderRecord customer orders.
- Delivery OrderDeliver to customers against a Sales Order. Partial deliveries supported.
- Sales InvoiceInvoice from a Sales Order, or direct sales without one.
- Sales ReturnCustomer returns against a Delivery Order or Sales Invoice.
Support:VATIncome taxDiscountDown PaymentDeposit
Stock control, transfers and production
Request & transfer
- Item Request
- Request a transfer, purchase or production run.
- Item Transfer
- Move stock between locations or warehouses.
Stock control
- Issue Receipt
- Stock adjustments and opening balances.
- Stock Opname
- Match system stock with the physical count.
Production
- Job Costing
- Record raw material usage without a recipe.
- Job Cost Rollover
- Record finished goods from Job Costing.
- Production
- Recipe-based production with more accurate COGS.
- Recipe Simulation
- Recipe simulation with a suggested selling price.
Payables, receivables, cash and bank
Down payment & deposit
Purchase Variant, Sales Variant
Down payments or deposits, to suppliers or from customers.
Payable
Receipt Note, Multiple Transfers, Payable Payment
Receipt notes, scheduled payments and settling payables.
Receivable
Receivable Payment
Receive payments for completed sales.
Cash & bank
Cash Management, Bilyet Giro/Cheque, Bank Reconcile, Petty Cash Transaction, Interbank Transfer
Cash in and out, giro, bank reconciliation and petty cash.
Journal, Fixed Asset, POS Raptor and Setup
Journal
Adjustment and manual journals outside system transactions.
Fixed Asset
Asset register, monthly depreciation, maintenance, disposal and transfer.
POS Raptor
Syncs with POS Raptor. Each POS sale creates the journal entry, stock out and cash in.
Setup
53 settings in 11 master data groups- 7 settingCompanySite, Location, Warehouse, Department, Project
- 4 settingAccountAccount Type, Budget Plan, Cost Allocation
- 4 settingGeneral LedgerPeriod, Default GL, Other GL, Expense
- 3 settingSupplierSupplier Type, Supplier, Courier
- 2 settingCustomerCustomer Type, Customer
- 15 settingItemRecipe, Catalogue, Category, Unit, Item Photo
- 4 settingUserEmployee, User, Role, Job Title
- 4 settingAssetCategory, Type, Fiscal, Service Type
- 2 settingPaymentPayment Category, Term Detail
- 2 settingTaxTax, Default Tax
- 6 settingSettingTransaction Code, Printer, Import Excel
- Configured once at the start, included in the Setup Fee.
Screenshot
EQUAL screens
Taken straight from the app, using demo data. Pick a category, then click a screenshot to enlarge it.
Report
112 ready-to-use reports in 10 categories
Reports read straight from transactions, so there's nothing to rebuild in Excel.
- 6General Ledger
- 12Financial
- 11Cash/Bank
- 23Inventory
- 17Sales
- 18Purchase
- 7Account Payable
- 7Account Receivable
- 6Tax
- 5Fixed Asset
Most-used reports
- Balance Sheet and Profit & Loss, including comparative and per-project
- AP and AR with Summary, Aging, Due and Transaction History
- Stock Card, Stock Valuation, Inventory Aging, Minimum Stock
- VAT In, VAT Out and Withholding Tax
Distribution Add-on
Salesman & Warehouse
The EQUAL mobile app for salespeople, drivers, customers and warehouse teams.
AndroidiOSIntegrated with EQUAL Basic
Why This Add-on
See what's happening in the field
In distribution, a lot of the work happens outside the office: store visits, deliveries, collections. This add-on puts EQUAL on the phones of the people doing that work.
Proof for every visit
Check-ins are matched to the customer's location by geotag, with an on-site photo.
Scheduled deliveries
Vehicles, load capacity, drivers and drop order are set in the Shipment menu.
Billing you can track
A billing schedule per salesperson. Customers can confirm the payments that get entered.
User Roles
Five roles, one data flow
Your customers use the EQUAL mobile app too, to approve orders and confirm deliveries.
Web
Admin / Supervisor
- Create activity schedules
- Approve Sales Order
- Plan shipments
- Generate Sales Invoice
- Schedule Billing
Mobile
Salesman
- Check the visit schedule
- Check in and check out
- Input Sales Order
- Collect per billing schedule
- Enter payments
Mobile
Driver
- Confirm Shipment
- Check in at the delivery point
- Shipment Acceptance
- Record returns or replacements
Mobile
Customer
- Approve Sales Order
- Confirm goods received
- Confirm payment
Mobile
Warehouse
- Warehouse Receipt
- Warehouse Delivery
- Warehouse Adjustment
- Warehouse Opname
Mobile App
On your salespeople's and drivers' phones
Visits, sales orders, collections and deliveries are recorded in the field and show up in EQUAL at the office right away.
Visit schedule, check-in, orders and collections.
Delivery schedule and proof of handover.
Activity
Proof of visit, straight from the location
Salespeople and drivers log every customer visit from their phone. Admins and supervisors follow along from the office.
Check In
- Matched to the customer's location by geotag
- Store status, open or closed
- Visit notes and photo
Check Out
Done when the visit is finished, then on to the next customer.
Workflow
From visit to collection
The standard flow for distribution businesses. Steps can be adjusted to your SOPs.
- 1Admin / Supervisor
Create an Activity: a salesperson's visit schedule. Types are Quotation, Sales Order, Follow-up or Billing.
- 2Salesman
Check the assigned schedule in the Activity menu.
- 3Salesman
Check in at the customer's location by geotag. Enter open or closed, a note and a visit photo.
- 4SalesmanCustomer
Enter the Sales Order. The customer approves it in the mobile app (Customer Approval), then the salesperson checks out.
- 5Admin / Supervisor
Approve the Sales Order the customer confirmed so it moves on to delivery.
- 6Admin
Schedule the delivery in Shipment based on order volume, vehicles, available drivers and drop order.
- 7Driver
Confirm the assignment in Shipment against orders and route. The Delivery Order is generated automatically.
- 8Driver
Check in at the delivery point with open or closed status, a note and a photo.
- 9DriverCustomer
Shipment Acceptance. Record what was received, including returns or replacements. The customer confirms and the driver checks out.
- 10Admin
Approve the driver's Shipment Acceptance, then close the Shipment once every drop is done.
- 11Admin
Generate Sales Invoices from completed deliveries.
- 12Admin
Schedule billing in the Billing menu. Assign a salesperson, set the date, then create the schedule in Activity.
- 13Salesman
Check the schedule in Activity, then confirm the assignment in Billing with the document status Match or Mismatch.
- 14Salesman
Check in at the collection point with open or closed status, a note and a photo.
- 15SalesmanCustomer
Enter the payment through Receivable Payment or Giro/Cheque. The customer can confirm it.
- 16Admin
Confirm the payment the salesperson entered.
- 17Salesman
Close the billing, then check out and head to the next stop.
Supporting Features
Approvals, document archive and photo proof
Customer Approval
Transactions entered by a salesperson or admin are verified by the customer in EQUAL mobile. Only then do they move to the next step.
Document Archive
Every document printed from EQUAL has a QR code. Scan it to verify the document and find where the paper copy is filed.
Activity Photo
Choose which transactions require a photo when a salesperson enters them.
Warehouse
Scan a barcode, stock updates right away
Every item gets a barcode generated by the system. The warehouse team scans it with a phone when goods come in or go out.
Connected to Purchase Receipt, Delivery Order and Item Transfer.
Warehouse Receipt
Inbound from a Purchase Order
- Pick the PO number, scan incoming goods
- Admin just prints, no confirmation needed
- Warehouse team clicks Finish
Warehouse Delivery
Outbound from a Sales Order
- Pick the SO number, scan outgoing goods
- Admin just prints, no confirmation needed
- Warehouse team clicks Finish
Warehouse Adjustment
Stock adjustment, in or out
- Choose increase or decrease, scan the item
- Increases need admin confirmation
- Print the item barcode, then Finish
Warehouse Opname
Stock take in the warehouse
- Scan barcodes for the physical quantity
- Admin confirms and prints barcodes
- Warehouse team clicks Finish
Who it's for
Where EQUAL helps the most
Many branches, outlets or warehouses
Follow stock and performance per location, transfer goods between branches and sync data from head office.
Several companies in one group
Intercompany transactions, from PO to invoice, link up automatically without retyping.
Products with recipes or bundles
Every sale takes raw materials out of stock by the recipe, so cost of goods sold is measured properly.
A POS in every outlet
Sales, payment methods and returns from the POS are processed in EQUAL. For Raptor users the integration is already there.
- Ready to use for
- F&B, distribution and retail.
- Other industries
- Workflows can be adapted through customisation.
Not quite like any of these? Tell us what you need and we'll tell you honestly whether it fits.
Pricing
How much does it cost?
It's the question we get most often. The answer depends on what you need, so there is no single price for everyone. After the demo, once we understand how you work, we prepare a detailed proposal covering modules, customisation, the implementation plan and the payment schedule.
- A one-time licence you keep for good
- Unlimited user accounts, no per-account fee
- Payment in agreed instalments
Included in the purchase
- Data migration from your old system
- Initial training for your team
- Technical support and app updates for the first year
After the first year, support and updates continue through an annual maintenance plan.
How we work together
From the first call to go-live, we stay with you
- 1
Consultation
Tell us how your business runs, through the form or on WhatsApp.
- 2
Demo
Online or in person. We walk you through EQUAL and answer every question, with no time limit.
- 3
Proposal
After the demo you receive a proposal with the scope, the implementation plan and the quote.
- 4
Contract
We sign the agreement, with payment spread over the agreed instalments.
- 5
Implementation
We move your data, adapt the system and train your team.
- 6
Ongoing support
After go-live, our technical support team helps you through a WhatsApp group.
Data migration
Included. We move the data from your old software or Excel files, so you don't start from zero.
Team training
Initial training is included. Follow-up training online is free of charge.
Direct support
Handled by EQUAL's own support team through a WhatsApp group. Monday to Friday 09:00 to 17:00 and Saturday 09:00 to 12:00 (WIB).
How much does EQUAL System cost?
Pricing depends on each company's needs, so we don't publish a single list price. Book a demo first. Once we understand what you need, we prepare a proposal and quote that fit the size of your business. What doesn't change: the licence is perpetual and there is no per-user fee.
What's included in the purchase?
A perpetual licence, data migration from your old system, initial training for your team, and technical support and app updates for the first year.
Are there costs after the purchase?
There is no monthly fee for the licence. After the first year, support and app updates continue through an annual maintenance plan. If your data runs in the cloud, server costs are charged separately from the licence.
Is the number of users limited?
Accounts are unlimited and there is no per-account fee. The licence counts users who are active at the same time, and that capacity is sized to your needs in the proposal.
Our data is in other software or in Excel. Can it be moved?
Yes, and data migration is part of the purchase. Our technical team moves the data for you, so you don't start from scratch.
How does training work for our team?
Initial training is included, so every user learns EQUAL for their own role. After that, follow-up training online is free. In-person sessions beyond the initial training can be scheduled, with accommodation costs charged per day.
Can EQUAL connect to the POS or apps we already use?
Yes. EQUAL is already integrated with Raptor POS, covering items, sales, payment methods and returns. We're happy to discuss integrating other POS systems or apps.
Can EQUAL be adapted to our company's SOPs?
Yes. We go through the customisation you need with you first, then recommend the approach that fits best. Modules for F&B, distribution and retail are ready to use, and other industries can be adapted.
Where is our data stored, and how secure is it?
You decide: on your own server (on-premise) or in the cloud. Both come with access rights, so each user only sees and changes what their role allows.
Does EQUAL handle multiple branches and companies?
Yes. EQUAL supports many locations and warehouses, syncing data from head office to branches, and intercompany transactions within a group.
Who helps when something goes wrong?
EQUAL's own technical support team, not a third party. You raise issues in the support WhatsApp group during service hours, Monday to Friday 09:00 to 17:00 and Saturday 09:00 to 12:00 (WIB). If a fix to the system is needed, how long it takes depends on how complex it is.
Can we see EQUAL first?
Of course. The free demo can be online, or in person in the Yogyakarta region and Surabaya. There is no time limit, so every question can be answered before you decide.
Demo
Want to see a demo?
Tell us how your business runs, and send sample documents if you have them. We'll build the demo around your own workflow.